There are several ways to save money while traveling on business. Sharing is a great way to save on business travel. Sharing can save the organization and the traveler. A business traveler could share a room with another business traveler. A business traveler could share a car with one to three more business travelers and save on rental costs, gas costs and parking expenses. Eating in and packing lunches on business travel can save the business traveler money (and is sometimes healthier). Packing light can save business travelers on checked baggage fees and can help with car pooling options. Planning and budgets can help the business traveler save money on business travel.
If more than one person from your organization is going on a business trip consider sharing a hotel room. This would cut the cost of lodging by 50% for two people on a business trip. If you are traveling for business and pending quite a few nights in hotel consider signing up for reward programs. The rewards programs allow you to add an additional perk and could help you safe on personal travel.
Staying with the sharing theme, again if there are two or more employees traveling, consider sharing a rental car. Sharing a rental car could cut the cost of business travel quite a bit. One car for two people cuts the rental cost by 50%, three people in one car reduces the cost by two-thirds, four people in one car reduces the cost by 75%. However, there are additional savings for the business trip with reduced parking costs with fewer vehicles. There are also lower fuel costs with fewer vehicles. The fuel and parking savings can also be enjoyed by sharing a personal vehicle on a business trip.
On a business trip you don’t have to eat out for every meal. On a business trip one could visit a grocery store and buy enough food to last the trip. This saves the organization costs if you are submitting an expense report. This saves the business traveler money if they are getting only reimbursed by per diem. A grocery store would allow you to get breakfast, pack lunches, and probably be able to pick something up for dinner at a fraction of the cost of restaurants. Especially since most hotels have refrigerators and microwaves. I would also suggest bringing a crock pot on your travels to make easy meals. Not only is there the financial savings on the business trip, it also gives the business traveler more control over their nutritional intake.
If business travel is by air the business traveler should pack light. Packing light is great advice if you are car pooling as well. Most airlines charge additional fees for the bags a passenger checks. Reducing the amount of checked backs will reduce the cost of business travel. It will also make it easier to lug in and out of airports, vehicles, and hotels. Carry on your laptop. Lost or stolen laptops costs businesses time and money. If you lose your laptop on business travel it will cost you lost productivity, aggravation, and time will add to your business expense.
Plan for the business trip and pack smart. Pack your essentials. Use your space in computer bags and carry on luggage to help reduce the number of bags you check. If you will be using my advice about grocery shopping make a list. This will help you budget which will help a business traveler save money. A frugal traveler will stick to the list. A business traveler should plan out their trip. If a traveler will be eating out, it is smart to plan how many times and put it in your travel budget. Travel smart, be frugal and enjoy your trip.