It’s very easy to become overwhelmed with all of the files that we save on our computers. Organizing is needed to keep your files manageable. Basically, organizing computer files is like organizing your file cabinet. One simple way for windows users to get those files under control is to save everything into specific folders or move the file to a specific folder after downloading to your default location.
I mention right and left click several times in this article. If you have trouble remembering which side to click, try thinking of it this way:
Right clicking will pop up a menu to choose an action
Left clicking will make that action happen.
To start organizing your computer files you will first need to create a folder to use as your main folder. Once the main folder is created you will add sub-folders.
Right clickin a open area where you want to add the folder. This can be on your desktop or another folder of your choice.
Highlight by moving your mouse over the word “folder” and left click. The folder will appear and the name “new folder” should be highlighted so you can type the name of your choice for that folder. (If you are not able to type the name just right click on the folder and left click on “rename”)
To keep your files organized you can use names like health, computer, statements, receipts or you may choose to name each one a letter of the alphabet and file them in alphabetical order. Whatever works for you. Once you have created all of the sub-folders that you think you will need, you are ready to find your files.
LOCATING YOUR FILES
This can be the hardest part. There are several ways that you can locate your files. If you have a hard time finding a file, you can use the windows search for the name of that particular file. Once you have found some files you want to move, open your sub-folder where you will be putting the file.
MOVING YOUR FILES
Re-size the sub-folder by using the mouse to resize the window so that it covers half or less of the screen. The reason for re-sizing the window is more for the beginner who may not be comfortable dragging and dropping to a folder that is not open.
Next, open the folder where the files are currently located and resize that window.
Drag and drop the files to the sub-folder. To select more than one file you can hold the Ctrl key while clicking on each file that will be moved. After all files have been selected, left click on one of the files that are highlighted and drag to the new folder. It will move all of the selected files at the same time.
You can change the view of your folders to help find files. Click “view” at the top of the folder and you will see several ways to view the folder. You can also choose to sort the files in order by date, name, etc. It may take some time to get your files organized to your satisfaction, but once you have completed it you will save time by knowing exactly where the file is.