Trunk or Treat events are a great way to safely celebrate Halloween. Kids get all the candy they can handle. Adults get the satisfaction of seeing kids have fun safely. Plus, they get to meet with other adults and have some fun too.
The concept is a simple trick or treat style tailgate party. Participants open up their car trunks and distribute candy or small carnival-type prizes to eager trick or treaters. A few Trunk or Treat events will add karaoke, a costume contest or even a car decoration content. These are the exceptions rather than the rule.
Organizing a Trunk or Treat for Halloween isn’t difficult but it does take some advance planning. If you are looking for ideas on how to organize a trunk or treat then this article is for you.
First, find out if there are any Trunk or Treat events going on in your area. If there are then don’t try to organize one. The two events will conflict and draw only part of the crowd.
If there isn’t then use these tips for how to organize a Trunk or Treat this Halloween.
Pick a spot to hold your Trunk or Treat.
This can be a church or shopping center. What you are looking for a large well lighted parking lot with easy in and out access. Secure permission from the parking lot owners and you are ready to go.
Call your friends, utilize social media resources and contact the news stations. Not only are you asking for help but you are letting the public know about the Trunk or Treat event at the same time.
Hold an organizational meeting.
The best place to meet for this meeting is where you are going to have your Trunk or Treat. Look the parking lot over. Decide if you want booths and where you are going to have them. Decide if you will need help directing traffic or placing cones.
Some Trunk or Treat events have a small prize for the best costumes or most decorated car. At this meeting decide on any prizes you might want to offer and designate someone to solicit prizes from businesses.
At the organizational meeting for how to put together a Trunk or Treat event for Halloween you will need to decide upon a publicity team. These folks will be responsible for putting up posters, distributing fliers and contacting media about the Trunk or Treat.
Forward this article on How to Organize a Trunk or Treat to everyone on your team. Use it as a planning guide.
Call, email and visit anyone who has agreed to take part in the Trunk or Treat. Make sure they know where to park and what time set-up is. Ask if they want a reminder the day before Trunk or Treat. If so, be sure to make that call or assign it to someone that you are sure will get it done.
The day of the Trunk or Treat you’ll want to arrive early. Bring extra posterboard, markers, trash bags tape and candy. Organize your volunteers as they arrive. If parking spaces are designated, be sure everyone parks in the right spot.
Monitor the Trunk or Treat
Walk around and talk to people. Be sure everyone is having a good time. Make notes of any suggestions for next year’s Trunk or Treat event.
After the Trunk or Treat be sure to take down any posters and pick up trash. Have each car clean up his or her own area. Hand out the extra trash bags as necessary.
Write a thank you note to the owners of the parking lot. This helps build goodwill and goes a long way toward ensuring that you can use the same location for your next Trunk or Treat.
For next year…
Be sure to start planning early. Again, send the url for this article on How -to Organize a Trunk or Treat to anyone who may be interested in helping you. You’ll be amazed at how it will help you get the ball rolling on your next year’s Trunk or Treat.